Executive Assistant, MD

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<strong>Intro<br><br></strong>Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you’ll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you’ll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board!<br><br><strong>Why you'll love this job<br><br></strong><ul><li>Provides administrative, clerical and organizational support for a Managing Director.<br><br></li></ul><strong>What You'll Do<br><br></strong><em>As noted above, this list is intended to reflect the current job but there may be additional essential functions (and certainly non-essential job functions) that are not referenced. Management will modify the job or require other tasks be performed whenever it is deemed appropriate to do so, observing, of course, any legal obligations including any collective bargaining obligations.<br><br></em><ul><li>Protect the integrity of confidential information in all matters</li><li>Ability to prioritize conflicting departmental needs and requests</li><li>Experience in heavy calendar management</li><li>Responsible for planning domestic and international flights, hotel accommodations, transportation, and itinerary creation</li><li>Responds to customer requests and complaints within limits of authority</li><li>Interacts with corporate clients and community business leaders</li><li>Compose correspondence, prepare presentations, reports, and other ad-hoc assignments</li><li>Manage time and attendance for the team, expense reports, invoices, and supply ordering</li><li>Skilled in reviewing, screening, and prioritizing mail, email, and telephone calls</li><li>Plan and prepare meetings and events: (logistics, budget, agendas, training material, presentations, catering, etc.) for the MDs and their teams</li><li>Work closely with the VP Executive Assistant<br><br></li></ul><strong>All you'll need for success<br><br></strong><strong>Minimum Qualifications - Education & Prior Job Experience<br><br></strong><ul><li>High School Diploma</li><li>2+ years’ work experience in a prior administrative role<br><br></li></ul><strong>Skills, Licenses & Certifications<br><br></strong><ul><li>Working knowledge of MS Office to include Word, Excel, PowerPoint, Outlook, etc.</li><li>Willingness to learn new skills as needed to perform job functions</li><li>Willingness to cross-train with other administrative team members</li><li>Ability to prioritize work, be detail-oriented, and meet deadlines</li><li>Ability to perform in a fast-paced environment, manage multiple tasks simultaneously, and function as an integral part of a team with minimal supervision</li><li>Known for your emotional intelligence and positive energy</li><li>Skilled analytics and problem solving</li><li>Experience with Workbrain, Coupa, Concur, Teams, Distro List creation, NRTA tools<br><br></li></ul><strong>What You'll Get<br><br></strong>Feel free to take advantage of all that American Airlines has to offer:<br><br><ul><li>Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network.</li><li>Health Benefits: On day one, you’ll have access to your health, dental, prescription and vision benefits to help you stay well. And that’s just the start, we also offer virtual doctor visits, flexible spending accounts and more. </li><li>Wellness Programs: We want you to be the best version of yourself – that’s why our wellness programs provide you with all the right tools, resources and support you need.</li><li>401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year.</li><li>Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more<br><br></li></ul><strong>Feel free to be yourself at American<br><br></strong>From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world.<br><br>Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life’s journey? Feel free to be yourself at American.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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